About this role
JOB DESCRIPTION
JOB TITLE: EXECUTIVE ASSISTANT
JOB LOCATION : LABONE, ACCRA
DEPARTMENT : OFFICE OF THE CEO
DIRECTLY REPORTS TO : CHIEF EXECUTIVE OFFICER
JOB PURPOSE:
The Content Studio is a creative ecosystem offering full-service content production, agency marketing, and space rental services. The Office of the Chief Executive Officer (OCEO) needs a proactive Executive Assistant with a strong sense of ownership to ensure a well-orchestrated office that enables focused leadership. The role will provide high-impact executive support and project ownership, serving as the primary point of contact for internal and external stakeholders on all matters pertaining to the OCEO.
KEY RESPONSIBILITES AND DUTIES:
OPERATIONAL
• Serve as the CEO’s trusted right hand, providing high-level support that enables focus on leadership and strategy.
• Design, structure and optimize the CEO’s daily, weekly and monthly workflow, to ensure time is aligned with priorities.
• Anticipate needs, surface risks and proactively solve problems.
• Support the CEO’s external commitments, including any board, industry and partnership engagements.
• Conduct research, synthesize insights and prepare clear, well-structured reports, presentations and briefing materials to support decision-making and client engagements.
CALENDAR, MEETINGS & TRAVEL MANAGEMENT
• Own the CEO’s calendar end-to-end, prioritizing commitments, resolving conflicts and protecting focus and personal time.
• Plan and coordinate virtual and in-person meetings, travel and logistics, ensuring seamless execution.
• Prepare agendas, briefing materials, presentations and meeting minutes, track decisions and action items through to completion.
COMMUNICATION & STAKEHOLDER MANAGEMENT
• Act as the primary liaison between the CEO and internal teams, team leads, clients, partners and service providers.
• Screen, manage and respond to communications on the CEO’s behalf with discretion, clarity and professionalism.
Support preparation and coordination of CEO communications, including written correspondence and selected digital content.
• Coordinate information flow in the office.
• Represent the CEO professionally in engagements.
PROJECT COORDINATION
• Track special projects and key initiatives, ensuring momentum, accountability and timely delivery without CEO’s involvement.
• Coordinate check-ins with team and project leads to ensure alignment and execution.
• Take ownership of selected operational initiatives that improve efficiency, collaboration and workflow.
OFFICE OPERATIONS & RECORDS MANAGEMENT
• Maintain organized records, databases and systems in compliance with data protection and confidentiality standards.
• Coordinate administrative operations, service providers, procurement and office resources as required.
• Perform related duties in support of the CEO and the broader objectives of the company.
INTERNAL RELATIONS
• Maintain strong working relationship with internal teams and team leads.
EXTERNAL RELATIONS
• Maintain contact and strong working relationship with external stakeholders.
RESPONSIBILITY FOR ASSETS
• Responsible for protection, conservation and efficient utilization of all assets including laptops, phones, cash and office resources.
• Responsible for managing contacts and external stakeholder lists.
QUALIFICATIONS:
• Degree in Business Administration, Business Studies, Management or related field.
• Minimum of three (3) to five (5) years of experience working in an executive assistant/personal assistant/admin support or related role.
COMPETENCIES:
TECHNICAL
• Advanced proficiency in Microsoft Office Suite, Google Workspace, virtual meeting platforms and collaboration tools.
• Expert management of complex calendars, meetings, events and travel arrangements.
• Strong ability to prepare clear, professional reports, presentations, briefing notes and correspondence.
• Highly organized with solid filing, record-keeping and document control practices.
• Ability to track deliverables, timelines and priorities across multiple projects and stakeholders.
• Strong research skills with the ability to synthesize and present insights.
PERSONALITY
• Exercises absolute confidentiality, sound judgment and ethical standards.
• Demonstrates business acumen with ability to assess priorities and make informed judgment calls.
• Proactive, forward-thinking; anticipates needs and takes initiative without prompting.
• Excellent interpersonal skills; communicates confidently and professionally with stakeholders at all levels.
• Highly structured, detail-oriented and capable of managing multiple priorities under pressure.
• Adaptable and responsive to changing priorities.
• Takes full ownership of responsibilities and outcomes.
• Identifies potential issues early and proposes practical actions.